What record of Certificates must an Authorised Marriage Celebrant keep?

RECORDS: What records must an authorised celebrant keep?

RECORDS: What date should an authorised celebrant record on the record keeping form, for the Form 15 (decorative) certificate of marriage?

RECORDS: What should an authorised celebrant do if Form 15 (decorative) certificates of marriage are lost or stolen?

RECORDS: What is the purpose of authorised celebrants recording what happens to each Form 15 (decorative) certificate of marriage issued to the Celebrant?

RECORDS: What date should an authorised celebrant record on the record keeping form, for the Form 15 (decorative) certificate of marriage?

The date to be recorded is the date the authorised celebrant used the certificate in any way.

This includes:

• completing the certificate and giving the certificate to a marrying couple at their wedding – in which case the authorised celebrant records the names of the parties to the wedding and the date it was given to them
• if the certificate was spoiled and had to be destroyed – for example by spilling something on it – the authorised celebrant records that they destroyed it and why and the date on which it was destroyed, and
• if the authorised celebrant provided the certificate to another celebrant – the authorised celebrant providing the certificate records the other celebrant’s name and registration number and the date on which it was provided to the other celebrant.

RECORDS: What is the purpose of authorised celebrants recording what happens to each Form 15 (decorative) certificate of marriage issued to the Celebrant?

Authorised celebrants must ensure they have a complete record of what happens to each Form 15 (decorative) certificate of marriage issued to the Celebrant.

Each marriage certificate issued to an authorised celebrant and then to a couple after 1 September 2005 is traceable.

The supplier keeps a record of which numbers are supplied to each authorised celebrant and provides these to the Attorney General’s department.

The authorised celebrant keeps a record of what happens to each certificate and who it is given to.

This process ensures the authenticity of each certificate can be verified.

RECORDS: What records must an authorised celebrant keep?

Authorised celebrants record the same marriage rites for each marriage on both the NOIM and the Form 15 (Decorative Certificate) and Form 16 (for Registration and Celebrant Copy) marriage certificates but for what records does an authorised celebrant keep.

We find the information under section 6.5, on Pages 85 & 86, of the Guidelines on the Marriage Act 1961 for Marriage Celebrants – July 2014.

6.5 The Records An Authorised Celebrant Must Keep For The Form 15 Marriage Certificate (Record Of Use Form)

Authorised celebrants must record:

• the number of each Form 15 certificate of marriage they are issued with,
• what happens to the certificate and
• the date on which they use it.

There is a record keeping form supplied with each set of Form 15 (decorative) certificates of marriage that the Celebrant purchases but the form can also be downloaded from the Attorney-General’s Department website.

Authorised celebrants must record the following details on the record keeping form:

• their name and registration number
• the serial number on the certificate
• the date they used the certificate, and
• how the certificate was used (see following section).

RECORDS: What should an authorised celebrant do if Form 15 (decorative) certificates of marriage are lost or stolen?

If Form 15 certificates of marriage issued to an authorised celebrant are lost or stolen the authorised celebrant must do two things:

1. record how many were lost or stolen – on the record keeping form if they still have it, and
2. notify the department immediately.

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